122258BRTitle:Meeting CoordinatorJob Description: Meeting Coordinator

MarketSource Inc., an Allegis Group Company, develops and delivers innovative managed sales solutions for enterprise customers. MarketSource provides the unique skills and expertise to integrate brand-centric managed sales programs in the Automotive, Information Technology, Telecommunications, and Manufacturing industries in Business-to-Business (B2B) and Retail models.

Founded in 1975, MarketSource, Inc. became a subsidiary of Allegis Group, Inc. in 2004. Our Company’s culture centers on our core values: Open Communication, Relationships, Serving Others, and Work Ethic. MarketSource clients rely on the innovative managed sales solutions that our vertical-specific, subject matter experts develop and deliver. Our team members thrive in a welcoming atmosphere of diversity, inclusion, and exemplary corporate practices.

Summary:

The Meeting Coordinator is responsible for managing client and internal meeting logistics, setting up conference room, ordering lunches for client meetings/trainings and internal all-day meetings/trainings, clean-up and restocking. Ensuring accuracy for monthly submittals to accounting department for reconciliation, attend weekly administrative meetings in preparation for client/internal meeting requests, entering meeting requests, and working closely with the Executive Assistant regarding specific meeting requests.

Essential Job Functions:

• Follow meeting/training guidelines and processes put in place by management

• Ensure meeting room coffee stations are stocked and refreshed as needed

• Set up conference rooms at least 30 minutes before the start of meeting with coffee, snack basket, drink cooler and menu if the meeting is catered

• Assist the Executive Assistant and Event Planner with special projects.

• Have scheduled check-ins with the Executive staff to ensure calendars and expectations are aligned

• Utilize Excel to maintain both Client Meeting Vendor and Client Meeting Requests spreadsheets in Excel

• Order lunch from various caterers, setup and clean after meetings

• Maintain an accurate account of requested meetings and catered meals by retaining receipts, stating the client or internal employee requesting the meal, showing the number of people, the price per person, total costs and the program cost center.

• Maintain the inventory of snacks, waters and drinks to support various meeting experiences.

• Ensure meeting rooms are clean and have working audio visual equipment

  Required Knowledge, Skills and Abilities:

• Strong communicator who desires feedback

• Ability to manage multiple requests and daily tasks

• Ability to work well in a team environment

• Ability to reach individual and team objectives

  Job Requirements:

• High School Diploma or equivalent (GED) required

• 1-3 years prior experience with meeting coordination or administrative experience

• Must be proficient in Microsoft Office – specifically Outlook, PowerPoint, Excel, Word

• Familiar with Microsoft Teams

• Excellent written and verbal communication skills.

• Must be flexible, organized, resourceful and detail oriented.

• Five (5) in-office workdays per week, 7:00 am to 4:00 pm w/ an hour for lunch

  Auto req ID:122258BRState:Georgia Job Category:Open Submission Additional Information:MarketSource is an Equal Opportunity Employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Fran Candidates only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 877-883-4575.Work Site City Selection:Alpharetta