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Rutgers The State University Program Coordinator (Staff Navigator) in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator (Staff Navigator)
Job Category Staff & Executive - Administrative & Support
Department RWJ-Faculty & Staff Affairs
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Faculty & Staff Affairs at the Robert Wood Johnson Medical School.Reports directly to the Senior Associate Dean of Faculty and Staff Affairs and is responsible for managing all functions related to new staff onboarding, training and mentoring. Assist in faculty affairs actions and activities, as needed.Among the key duties of this position are the following:
  • Functions as the staff navigator for RWJMS ensuring that all new employees are prepared for their first day as a RWJMS employee.
  • Responsible for coordinating new employee orientation and other trainings sponsored by the Office of Faculty and Staff Affairs.
  • Supports the coordination of administrative and analytical services for the Office of Faculty and Staff Affairs.
  • Responsible for the exit interview program and the analysis of the data for presentations to senior leadership.
  • Responsible for the oversight of the peer mentoring program and review of program evaluations.
  • Coordinates with Senior Associate Dean the review of staff engagement survey results and the tracking of departmental plans and activities for improvement.
  • Manages and tracks implicit bias and DEI training initiatives.
  • Serves as a liaison between the Office of Faculty and Staff Affairs and University Human Resources.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA Exempt
Grade 24S
Position Salary
Annual Minimum Salary 73664.000
Annual Mid Range Salary 93186.000
Annual Maximum Salary 112708.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's Degree plus three (3) years of related managerial/administrative experience in a university or healthcare organization.
  • Experience in working with department chairs, faculty, and administration is essential.
  • Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Strong verbal, written and database skills.
  • Outstanding human relations and leadership skills and the ability to function in a team environment.
  • Must be proficient in Microsoft software (Excel, Powerpoint, Viso and Access Database).
Preferred Qualifications
  • Knowledge of how to accomplish superior performance in a unionized environment.
  • Prior experience in human resources.
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 lbs.
  • Work Environment: Office environment. Moderate noise.
Special Conditions
Posting Details

Posting Number 24ST1201
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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